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Court of Appeals Says All CAS-Covered Contracts are Not “Affected” CAS-Covered Contracts

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Three years ago, the Armed Services Board of Contract Appeals (ASBCA) sustained Lockheed Martin’s protest of a Contracting Officer’s final decision.  In doing so, the Court ruled on whether Lockheed Martin’s $9.5 billion CPAF contract for F-22 engineering and manufacturing development (EMD) met the CAS and FAR definitions of an “affected CAS-covered contract”.  This was a critical ruling, because “affected” contracts must be included in contractors’ cost impact studies when determining contract costs impacts associated with CAS noncompliances and voluntary accounting changes.

FAR 30.001 defines the term “affected CAS-covered contract” as follows—

‘Affected CAS-covered contract or subcontract’ means a contract or subcontract subject to Cost Accounting Standards (CAS) rules and regulations for which a contractor or subcontractor—

(1) Used one cost accounting practice to estimate costs and a changed cost accounting practice to accumulate and report costs under the contract or subcontract; or

(2) Used a noncompliant practice for purposes of estimating or accumulating and reporting costs under the contract or subcontract.

The CAS Administration regulations at FAR 30.604 and 30.605 require a contractor to submit “information on the estimated overall impact” with respect to the situations noted above, “on affected CAS-covered contracts and subcontracts”.  The requirements (and the definition) are repeated in the CAS contract clauses, notably 52.230-6 (Administration of Cost Accounting Standards). 

Clearly, only affected CAS-covered contracts, as defined in the regulations, are to be included in the contractor’s cost impact analysis, whether the analysis is a “general dollar magnitude proposal” (GDM) or “detailed cost-impact proposal” (DCI) to the “cognizant Federal Agency official”.  The problem the ASBCA had to resolve was whether Lockheed Martin’s F-22 contract was an “affected” contract, or not.  Although the exact cost impact to the contract was uncertain, including the contract in the analysis would mean that Lockheed Martin would owe the Government somewhere between $10 and $15 million.

The facts—briefly—include a program replan and rebaseline effort based on the changing Government funding profile (which increased program costs by more than $1 billion), and a “should-cost” review of Lockheed Martin’s overhead (which recommended movement of some personnel from indirect to direct-charging).  Lockheed Martin agreed with the recommendation, which was a change to its disclosed cost accounting practices, and it negotiated program budgets based on those changed cost accounting practices.  The Court was impressed with Lockheed Martin’s efforts to fully disclose its changes to the Government, noting that the impacts to the F-22 EMD program were “thoroughly discussed and negotiated” and that the discussions were “unusually comprehensive”. 

The Government argued that LockMart and its Air Force customer “understood that they were negotiating a contract change proposal and did not price the equivalent of a new contract” and therefore the contract was not completely repriced by the negotiations.  Because the contract was not completely repriced, it was still an “affected” contract for purposes of calculating the cost impact analysis.  The Court was unimpressed by the Government’s arguments, stating—

The government contentions are based on superficial, mostly irrelevant generalizations relating to the intent, scope and technical revisions of the rephase modifications and negotiations that miss the point. They do not convincingly and substantively address the critical issues inherent in the definition of ‘affected contract,’ i.e., what accounting practices were used in estimating the price of the F-22 contract as rephased. The essential questions are whether the negotiating parties (LASC and the Air Force) knowingly repriced the contract using the changed practices rather than the practices used in pricing the original contract and whether the scope of that repricing effort was sufficiently comprehensive to justify a conclusion that the impact of the changed practices were fully incorporated in the contract price as rephased. … The critical issue is whether the cost impacts of the changed practices were fully integrated into the pricing structure for the entire contract as rephased or solely the discrete technical revisions to the work.

The ASBCA found for Lockheed Martin and the Government appealed to the Court of Appeals, Federal Circuit.

The Federal Circuit was similarly unimpressed with the Government’s arguments.  For example, the Appellate Court found—

The government contends that a contract must be an ‘affected contract’ if the accounting changes were integrated into the contract price and the final estimated costs were not reduced to compensate for those additional expenses. However, the Board did not determine that additional accounting costs were tacked on to the contract estimate; it found that the parties created a wholly new cost estimate incorporating all of the additional expenses. Because those costs were consistently estimated and accrued, the Board concluded that the F-22 contract was not an ‘affected contract.’ Based on the Board’s detailed findings and analysis of the rephase negotiations and the rules applicable to changes in accounting practices, we uphold the Board’s conclusion that the statutory and regulatory provisions governing ‘affected contracts’ were inapplicable to the rephased F-22 contract.

The Federal Circuit also dealt with the Government’s contention that the F-22 Contracting Officer lacked authority to agree to accept additional contract costs stemming from LockMart’s change in cost accounting practice.  The Court wrote—

Because the PCO properly exercised the author-ity to negotiate and integrate the additional accounting costs into the modified contract, no adjustment was required under the relevant regulations, and the DACO’s authority to perform that adjustment was not necessary.

In addition, the Court noted—

… the government disputes the Board’s finding that the Air Force validly agreed to the additional accounting costs. The government points to the clause in the rephased contract stating that ‘[a]ward of this contract does not constitute a determination [that Lockheed’s practices are CAS compliant],’ and reserving the government’s right to an adjustment if Lockheed’s practices are ultimately determined to be non-compliant. That clause, however, does not create a right to an adjustment or demonstrate a disagreement over contract costs. It merely indicates that the Air Force was not waiving whatever adjustment rights it may have had. Because the rephased F-22 contract was not an ‘affected contract,’ the government did not have any adjustment rights to retain.

To sum up, the Appellate Court upheld the ASBCA’s finding that a contract that has been repriced using the changed cost accounting practices should not be included in a contractor’s cost impact analysis.  Once the contract’s estimated cost and/or price had been renegotiated to include the cost impact, it was no longer an “affected contract” and was properly excluded from the various cost impact analyses negotiated between the CFAO and the contractor.

This is an important series of court decisions that should be studied by serious practitioners of the art of complying with the Federal Cost Accounting Standards.




 

Bagram Airbase: Hub of U.S. Influence or Den of Iniquity?

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We have previously noted a rash of corruption by Government officials, both military and civilian, in Southwest Asia.  To be sure, it takes two to tango—and for every corrupt Government official there is a corrupt contractor or wannabe contractor—but the shenanigans over at Bagram Airfield caught our attention.  We perceive an inequitable distribution of iniquity, with Bagram seemingly receiving more than its fair share of noteworthy corruption stories.

Bagram Airfield, as described by this article on Wikipedia, is a “militarized airport and housing complex” that was once an important Soviet military base and is now an important U.S. military base.  Home of the Theater Internment Facility, the Airfield also has two runways, three hangars, and numerous support buildings.  In addition, Wikipedia states that “there are more than 32 acres of ramp space and five aircraft dispersal areas, with a total of over 110 revetments.” Secured by British and U.S. forces in December 2001, the Airfield has grown from housing roughly 350 troops to now housing at least 20,000 personnel.  Though focused on supporting air force missions, the base is run by a two-star Army General.

Bagram Airfield is noted for, among other things, being home to Bagram Theater Internment Facility, the Heathe Craig Joint Theater Hospital, and a second internment facility that nobody discusses.  However, Bagram is becoming noted for other things as well, such as traffic jams, sexual assaults by military personnel and general corruption.  As of the date of this writing, the Wikipedia article on Bagram includes three links to stories of corruption at Bagram (unrelated to allegations of prisoner abuse at the internment facilities).  We noted one of the stories in a prior article—here.

Is Bagram just another military base, with the number of corrupt fraudsters simply in proportion to its overall population?  Or is it something more—perhaps a poster child for failed leadership and ineffective oversight and missing controls.  Time may tell, but until then all we have are news stories and press releases from the Department of Justice, like this one.

On June 9, 2010, the DoJ announced that “two military officials, two contractors, and [a] contracting company” were indicted for “alleged roles in bribery and money laundering” related to “award of a DOD trucking services contract in Afghanistan.”  The two military officials involved—retired U.S. Army Sergeant Charles Finch (now residing in Hawaii) and 1st Sgt. Gary Canteen (of Delaware)—were assigned to Bagram Airfield at the time.

The DOJ press release reported that—

According to an indictment … retired U.S. Army Sgt. Charles O. Finch … accepted a $50,000 bribe in the fall of 2004 to influence the award of a DOD trucking contract to AZ Corporation, an Afghan contracting company. The indictment alleges that the owners of AZ Corporation, brothers Assad John Ramin, 40, and Tahir Ramin, 32, both of Pennsylvania, offered the bribe to Finch. According to the indictment, the bribe was paid through the business account of Finch’s roommate at Bagram, 1st Sgt. Gary M. Canteen … to disguise the nature and source of the payment. Canteen allegedly passed on a portion of the funds to Finch. According to the indictment, shortly after the money was delivered to Canteen, Finch recommended the award of the contract to AZ Corporation, which was awarded the contract.

Finch, John Ramin, Tahir Ramin and AZ Corporation are each charged with one count of conspiracy to commit bribery, one count of bribery, one count of conspiracy to launder money and one count of money laundering. Canteen is charged with one count of conspiracy to commit bribery, one count of conspiracy to launder money and one count of money laundering.

Each individual faces a maximum sentence of 15 years in prison and a fine of $250,000 or three times the value of the bribe for the bribery charge; a maximum of five years in prison and a fine of $250,000 for the bribery conspiracy charge; and a maximum of 20 years in prison and a fine of $500,000 or twice the value of the laundered funds for each of the money laundering and money laundering conspiracy charges. AZ Corporation faces a fine of up to $500,000 for the bribery and conspiracy charges and $500,000 for the money laundering and money laundering conspiracy charges. The maximum fine could be increased to twice the gain derived from the crimes or twice the loss suffered by the victims of the crimes if either of those amounts is greater than the statutory maximum fine.

You may have heard of the contractor—AZ Corporation—before.  The DoJ announcement notes—

John Ramin, Tahir Ramin and AZ Corporation were also charged in August 2008 and June 2009 … with bribery, conspiracy to commit bribery and mail fraud related to the procurement and delivery of concrete bunkers and barriers at Bagram Airfield. John Ramin, Tahir Ramin and AZ Corporation are scheduled to begin trial on these charges on Aug. 16, 2010. Three former military officials have pleaded guilty … to receiving bribes from the Ramins and AZ Corporation.


 

“Inherently Governmental”

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On March 31, 2010, the Office of Federal Procurement Policy (OFPP) issued a “notice of proposed policy letter … to provide guidance to Executive Departments and agencies on circumstances when work must be reserved for performance by Federal government employees.”  Comments on the proposed policy letter were due June 1.  The OFPP notice referenced a March 4, 2009 Presidential Memorandum that requires the OMB “to clarify when governmental outsourcing of services is, and is not, appropriate ….”  The OFPP notice also referenced § 321 of the FY 2009 National Defense Appropriation Act (Pub. Law 110-417), which required OMB to—

(i) create a single definition for the term ``inherently governmental function'' that addresses any deficiencies in the existing definitions and reasonably applies to all agencies; (ii) establish criteria to be used by agencies to identify ``critical'' functions and positions that should only be performed by federal employees; and (iii) provide guidance to improve internal agency management of functions that are inherently governmental or critical.

According to this story (written by Robert Brodsky) at GovExec.com—

The notice also instructs officials to avoid an overreliance on contractors for functions that are ‘closely associated with inherently governmental’ or that are ‘critical’ for the agency's mission. Agencies with more than 100 employees would be required to develop new procedures and training and to designate a senior official accountable for implementing the changes.

The proposal spells out 20 examples of inherently governmental activities including awarding and administering contracts, determining budget priorities and hiring or firing federal employees.

OFPP also would create a test to determine if other functions meet the definition of inherently governmental. Agencies would be asked to evaluate whether the function would commit the government to a course of action or if sovereign power is involved.

The document lists 19 examples of functions closely associated with inherently governmental work that require additional oversight but which are not statutorily prohibited from outsourcing. They include evaluating another contractor's performance, assisting in contract management and any situation that might permit access to confidential business information.

If an agency wants to use a contractor for any of these functions, it must first establish guidelines in the contract regarding specified ranges of acceptable decisions; assign an adequate number of qualified federal employees to administer the work and take steps to mitigate conflicts of interest, the policy letter states.

The guidance also requires greater supervision of ‘critical’ functions, which are defined as jobs in which at least a portion of the work ‘must be reserved to federal employees in order to ensure the agency has sufficient internal capability to effectively perform and maintain control of its mission and operations.’

Finally, we should note that FAR 7.5 addresses this topic by providing “policies and procedures to ensure that inherently governmental functions are not performed by contractors.” 

So now that we have some background, let’s look at some of the comments OFPP received.  As Mr. Brodsky noted in his recent article at GovExec.com, “more than 100 individuals and organizations … offered public comments” on the proposed rule changes.  As the article reported, “little consensus” was evidenced by the comments.

We’re not going to recap the comments; they can be found at the link above.  But here are a few choice ones to give you some of the flavor—

  • OMB Watch, a “nonprofit research and advocacy organization,” teamed with CREDO Action to turn in a petition with more than 29,000 signatures.  According to this article, “Commenters urged the government not to allow security contractors to perform functions like ‘guard services, convoy security services, pass and identification services, plant protection services, the operation of prison or detention facilities, and any security operations that might reasonably require the use of deadly force.’  They also asked OFPP to prevent contractors from performing ‘support of intelligence activities (including covert operations), interrogation, military and police training, and the repair and maintenance of weapon systems.’

  • The Small Business Administration (SBA) wrote that it was concerned about the impact of the proposed rule(s) on small businesses.  The SBA stated, “The net result of this policy should not be a reduction in the percentage of contracts awarded to small businesses.”

  • The Council of Defense and Space Industry Associations (CODSIA) stated that it was generally supportive of the rule.  However, CODSIA stated, “We are particularly concerned that the underlying adversarial tone of the proposed policy is one which calls for the government to be vigilant in order to guard against contractor attempts to overtake portions of the government‘s mission. We find this language to be counter-productive and would suggest that this proposed policy contain explicit language emphasizing the government/industry partnership, particularly for functions that are not inherently governmental, and our mutual interest in conducting the public‘s business in as cost effective a manner as possible.”

This is kind of a big deal, because many contractors generate a large portion of their sales from providing services to the Federal government.  For the past 15 years or so, policy in this area has been based on the notion that “privatizing” government operations will lead to operational efficiencies and commensurate cost reductions.  Some critics have charged that the trend toward privatization went too far, such that the government lost critical skills and knowhow.  The Obama Administration has expressed its interest in reversing that trend, and has introduced the concept of “insourcing.”

We don’t necessarily have a dog in this hunt, but we do note two interesting studies that would seem to bear on the situation.  First, in this previous article we discussed a recent GAO study that compared use by the State Department of private contractors versus government employees to provide security services.  The GAO study concluded that using government employees was more than 10 times more expensive than using contractor personnel on three of four contract scenarios it evaluated.  (In the fourth scenario, the savings was much less, but it was still there.)  In the upcoming era of tight Federal budgets, one ignores that kind of math at one’s own peril.

Second, we also reported on a recent blog post by Dr. Loren Thompson of the Lexington Institute, in which he expressed a “contrarian” viewpoint regarding commonly held acquisition reform myths.  We wrote—

Adding more acquisition, audit, and program management professionals to DoD’s ranks won’t solve the myriad problems with the Pentagon’s acquisition process, but it will compound the problem. We are all familiar with the lack of Government resources in this area, and the current reliance on contractors to augment short-staffed contracting offices. But Dr. Thompson notes that those new heads will take additional funds—not just to cover the costs of salary and benefits, but also to cover the costs of training, equipping, housing and supporting them. As Dr. Thompson notes, ‘When you add up all these costs, the long-term burden of taking on 20,000 new acquisition professionals will be over $80 billion -- which just happens to be the projected cost of buying a replacement for the Trident ballistic-missile sub.’

In other words, “insourcing” might make for great press and keep certain interests happy, but it also carries with it tremendous budgetary impact, as well as a potential impact to many current Federal contractors.


 

CWC Assesses “System for Curbing Contract Waste, Fraud, and Abuse”

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It’s rarely dull when the Commission on Wartime Contracting in Iraq and Afghanistan (CWC) holds a hearing.  Our past stories have included—

  • “New Report Blasts DOD Management of Contractors Deployed on the Battlefield”
  • “Testimony Blaming Contractor Internal Controls”
  • “CWC – Out of Touch with Reality?”
  • “DOD Responds to CWC’s Concerns”

On May 24, 2010, the Commission was back at its oversight job, this time evaluating “the challenges and issues that confront law-enforcement officials as they attempt to discover and successfully prosecute fraud in a contingency environment,” and also hearing about “the work of the Inspectors General for USAID, State, and Defense” regarding their efforts to combat the unholy trinity of waste, fraud, and abuse in the Southwest Asia (SWA) theater of operations.  This was a follow-up hearing to one held in February, 2009.

Co-Chair Shays opened the hearing by saying—

Testimony at that first hearing established that billions of taxpayer dollars have been lost to waste, fraud, and abuse. The inspectors general told us that contributing causes included: … insufficient numbers of adequately trained contract officers and auditors, poorly written contracts with haphazard record keeping … as the DoD witness put it, ‘continual exposure to offers of bribes, gratuities, and kickbacks.’

In his discussion of fraud, Mr. Shays was careful to be evenhanded.  He said—

Let me emphasize that our outrage is not directed solely at misbehaving contractor employees. More than a third of the 477 subjects of open investigations tabulated by the International Contract Corruption Task Force in May were U.S. government employees or military personnel.  … [Therefore] [w]e are particularly interested in seeing expanded anti-fraud initiatives and actions, unity of effort among federal agencies, recognition that many peacetime ways do not work in wartime, balancing between accelerated contracting and appropriate safeguards, and greater accountability.

The first panel included several government investigators.  They discussed various topics, including the International Contract Corruption Task Force (ICCTF), which is an outgrowth of the National Procurement Fraud Task Force.  For example, James Burch (Department of Defense Office of Inspector General, Deputy Inspector General for Investigations) testified—

Contract administrators focused primarily on timely mission accomplishment versus ensuring strict adherence to traditional contract administration procedures, many of which are designed to reduce the risk of corruption and abuse. When engaging in contingency contracting, administrators typically do not consider the risk of increased levels of fraud resulting from lower levels of oversight, as the mission is to provide goods and services as promptly as possible. When left unchecked, this mind set can become pervasive to the extent contract administrators begin to view oversight responsibilities as unwelcome burdens conflicting with their ability to effectively perform their duties. This factor has been especially prevalent when exploring allegations of corruption and abuse related to funds administered via the Commander’s Emergency Response Program (CERP), which was designed to fund development of local programs and institutions.

He also testified that “As of May 1, 2010, 106 DCIS agents (approximately 33% of the DCIS workforce) are involved in investigating a total of 223 Overseas Contingency Operations (OCO) cases. The volume of criminal cases has increased by roughly 18 percent over the past year.”

Mr. Kevin Perkins (Assistant Director, Criminal Investigative Division, Federal Bureau of Investigation) testified that—

Since 2004, the ICCTF has initiated nearly 700 investigations in Afghanistan, Iraq, and Kuwait. To date for FY 2010, the ICCTF has 273 pending cases. Only seven months into the fiscal year, the ICCTF has already generated 80% of the prior year’s case load. In FY 2009 alone, the ICCTF obtained over $3.3 million in forfeitures/seizures, over $1 million in fines/penalties, and over $1.1 million in restitution. To date in FY 2010, the ICCTF has obtained over $47 million in restitution, and $1 million in forfeitures/seizures.

The CWC also heard from SIGAR (Special Inspector General for Afghanistan Reconstruction, which is a parallel organization to SIGIR, who also provided a representative to testify before the CWC).  They heard that “SIGAR currently has 42 pending investigative matters, 57 percent of which are focused primarily on contract and procurement fraud, 31 percent on corruption, and the remainder on theft of government property.”

Here is a link to a two-and-a-half-hour long C-SPAN video of the first Panel.

As noted above, the second panel was all about the various Inspectors General.  The IG for the USAID testified that the agency had found “poor contract and program management practices.”  He also told the CWC that—

From February 2009 to date, we have issued 12 performance audits with 84 recommendations for USAID improvement and completed 19 financial audits that identified $206 million in questioned costs, of which $180 million were sustained. Over the same term, we opened 43 civil and criminal investigations, closed 17 investigations, effected 10 arrests and 3 convictions, and secured $141 million in investigative savings and recoveries for the Government.

The USAID Inspector General also testified that—

We cannot measure the full extent of waste, fraud, and abuse in Iraq and Afghanistan but can provide information on what we have found. From 2003 to the present, we have submitted $4.9 billion of the $17 billion USAID has obligated in Iraq and Afghanistan to in-country financial audits. These audits questioned $282 million in costs, or approximately 6 percent of the total audited. Over that period, we identified an additional $166 million in waste, fraud, and abuse in USAID’s Iraq and Afghanistan program portfolio in the form of investigative savings and recoveries.

Last year, the amount of waste, fraud, and abuse that we identified increased. Thus far, our FY 2009 investigative leads and referrals have led to $101 million in investigative savings and recoveries—more than all of our leads and referrals from FY 2003 to 2008 combined. A similar pattern emerged with our audits, as the percentage of questioned costs arising from in-country financial audits increased in FY 2009. This increase in observed waste, fraud, and abuse is primarily associated with a small number of contracts with a few firms, but some of it may result from the growing prevalence of contract and program management issues we have witnessed during our performance audits.

The Department of State Deputy Inspector General told the CWC that his team found “an insufficient number of U.S. Government contracting personnel in the field, which led to weak oversight and management of programs. This situation is a root cause of poor ‘ground truth’ monitoring of contractors, incomplete contract files, and untimely or inadequate review of invoices.”

The DOD Deputy Inspector General for Auditing told the CWC about “10 systemic issues related to deficiencies in the contract management process.”  The 10 areas of concern were:  “requirements, contract documentation, contract type, source selection, contract pricing, oversight and surveillance, inherently governmental functions, property accountability, award fees, and financial management.”

Here is a link to a two-and-a-half-hour long C-SPAN video of the second Panel.


 

ANC May Not Qualify for 8(a) Status

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By operation of statute, Alaska Native Corporations (ANCs) enjoy preferential treatment in government contracting.  Such firms receive special rights under the Small Business Administration’s (SBA) “8(a)” program.  Under the 8(a) program, ANCs can receive sole source awards, regardless of dollar value, with no upper limit.  In contrast, other 8(a) firms are prohibited from receiving sole source awards valued at more than $3 million.  (See 13 C.F.R. 124.506(b).)  Sole-source procurements to tribes and ANC owned 8(a) firms may not be protested, because there is no injured party.  Moreover, a DOD contractor that subcontracts with an ANC is entitled to receive a “bonus” equal to 5 percent of the value of the subcontract award.

As one analysis notes—

The Justice Department has determined that tribal and ANC-owned 8(a) firms are not subject to the U. S. Supreme Court’s ruling in the Adarand case. As set out in the Justice Department’s proposed policy, issued in the May 23, 1996 Federal Register, any limitations that may end up being imposed on the SDB and 8(a) programs as a result of Adarand will not be applicable to tribal and ANC-owned 8(a) firms. This is because the tribes and ANC are included in the 8(a) and the SDB programs as a result of their unique government to-government relationship with the United States, not because of race or national origin factors.

As can be seen from the foregoing, in the competitive world of Federal contracting, being an ANC is a huge competitive advantage—so much so, that observers began to grow concerned that the ANCs had too much of an advantage.  For example, as this article reported that “No-bid contracts awarded to ANCs ballooned from $508.4 million in 2000 to $5.2 billion in 2008....”  It also noted that a 2006 GAO report “called the ANC loophole ‘an open checkbook’ for the companies.”  The article also discussed the “complex business partnerships” that ANCs sometimes form with other “firms that have no ties to the SBA program or Alaska” in order to perform the contracts they win.  Finally, the article quotes Senator Claire McCaskill (D-MO) as saying, “Nobody begrudges giving small, disadvantaged businesses a chance to win federal contracts.  But the Alaska Native Corporations have used their special preference to bust the door down.”

Recently, the SBA Inspector General has questioned the bona fides of one ANC, Alaska Native Technologies LLC (ANT), suggesting that  the company (a participant in the 8(a) program) “is not owned and controlled by its disadvantaged owner, and that ANT non-disadvantaged business owner has other business interests that conflict with his managerial duties at ANT.”  The SBA OIG report can be found here.

The OIG report discusses the formation of ANT, and stated—

ANT was formed in January 2003 by Patrick Simpson, a non-disadvantaged individual, as a spin-off division of his research and development company (Scientific Fishery Systems, Inc.) for his defense contract business. ANT is 51-percent owned by the Native Village of Eyak through its holding company, Alaska Native General Services, LLC (ANGS) and 49-percent owned by Skookum Technologies, Inc.-another business for which Mr. Simpson is the majority owner.

Our review identified irregularities regarding the formation of ANT, indicating that Patrick Simpson, the non-disadvantaged owner of Skookum, may be controlling ANT and operating it for the benefit of his defense contract business. Mr. Simpson also entered into multiple business arrangements that allowed him to capitalize on the firm's 8(a) status and to profit through services performed for ANT by other companies that he owned. Further, Mr. Simpson was involved in managing the day-to-day activities of ANT and, through management services performed by Skookum for ANT, had control over the payment of invoices that were billed to ANT by other companies he owned. Consequently, DCAA identified irregularities in fees invoiced and paid by Skookum.

As usual, Robert Brodsky at GovExec.com was all over the issue, nicely summarizing some of the OIG’s findings.  Some of those findings included—

  • ANT was formed with no tangible assets and with no cash on its books. Instead, the firm was established with … goodwill that was transferred to ANT by Skookum and ANGS. Annual audited financial statements for ANT prepared from October 2003 to September 2008 do not reflect the … goodwill used to establish ANT.
  • Although ANGS purchased … goodwill from Skookum that it then transferred to ANT, the purchase was made without any exchange of funds. Instead, ANGS agreed to pay Skookum … from its share of the future profits of ANT. Skookum provisionally forgave ANGS' debt on the same day that the … debt was incurred. The two parties agreed that if ANT was dissolved with any amount of … debt outstanding, ANGS would not owe Skookum anything further, regardless of the actual debt balance.
  • The financial statements of ANT do not recognize the shared ownership arrangement between Skookum and ANGS. … Further, ANT's 2007 financial statements reported a related party transaction between ANGS and ANT, which should not have been classified in this manner if ANGS was an owner. According to Generally Accepted Accounting Principles, distributions to owners reduce their respective capital accounts, and therefore, are not treated as related party transactions that are expensed against operations.

  • Evidence suggests that the disadvantaged owner, Alaska Native General Services, may no longer exist. … a search of the Alaska State Corporations' website showed that Alaska Native General Services had not made biennial filings with the Alaska Department of Commerce since November 9, 2005. Finally, the Federal Employer Identification Number (FEIN) 02-0653329 provided to SBA for tax verification of Alaska Native Government Services … could not be located in the FEIN database, which contains more than 12 million numbers. The data base contained no records for either Alaska Native Government Services or Alaska Native General Services.
  • Although SBA approved a business partner of Mr. Simpson as the General Manager of ANT, it appears that Mr. Simpson was heavily involved in managing the day-to-day activities of ANT. ANT stated that Mr. Simpson was its Director due to company oversight responsibilities passed onto Mr. Simpson by the Village of Eyak. Further, DCAA's review of 1,500 of Mr. Simpson's emails showed that he was involved with employee clearances, timecards, and other operational issues, which are consistent with performing as a Director.  Mr. Simpson obligated ANT to lease payments by signing leases for office space as either its "President," "Director," or "member."  Mr. Simpson signed ANT's tax returns as "President" or "Director."   Although non-disadvantaged individuals are allowed to provide management services to a tribally-owned concern with SBA's approval, such an approval was not sought from or granted by SBA for Mr. Simpson.
  • In addition to his Director role at ANT, Mr. Simpson is also the President of Scientific Fishery, and owner of RV Montague, Skookum, PKS Consulting, Inc., P&P Properties, LLC, and 6100 A Street, LLC.  Although members, directors, and officers of a tribally-owned firm are precluded from having other business interests that conflict with the management of the concern, Mr. Simpson entered into business arrangements with ANT on behalf of other companies that he owned. 
  • According to ANT's audited financial statements, from October 2003 through September 2008, Mr. Simpson:

o rented equipment to ANT through a company he owned, called P&P Properties, LLC;

o rented office space to ANT through another one of his companies, 6100 A Street;

o provided subcontracting services to ANT through his company, Scientific Fishery;

o provided consulting services to ANT through his company, PKS consulting;

o provided professional services to ANT through his company, Skookum, including the processing of payroll, accounts payable, and accounts receivable;

o According to DCAA, Mr. Simpson also leased the exclusive use of his boat (the Research Vessel Montague) to ANT.

  • [A]s majority owner of Skookum, Mr. Simpson was in a position to process invoices sent to ANT by other companies he owned that were performing work for ANT.

  • In 2008, DCAA questioned the validity of$124,000 of fees paid to PKS Consulting for consulting services supposedly provided to ANT on one contract. Mr. Simpson's FY 2006 average of 140 hours of consulting services per month on this cost-type contract may have been excessive as Mr. Simpson had little time to perform these services, given his role as ANT Director, President of Scientific Fishery, and as owner of RV Montague and Skookum. DCAA also reported a lack of documentation supporting these fees. Further, Mr. Simpson appeared to be managing the day-to-day activities of ANT that were unrelated to providing ANT with systems engineering expertise.

Based on the foregoing, the SBA OIG concluded that “it appears that ANT’s primary purpose is to benefit Mr. Simpson …”

What might be the outcome if the SBA confirms that ANT did not qualify as a ANC participant in the 8(a) program?  Well, we’re not sure.  But we remember a contractor who was fined for falsely reporting socioeconomic awards, and another contractor who was fined for falsely certifying that it had implemented controls to detect and prevent violations of its business conduct policy.  Consequently, we expect Mr. Simpson to face significant monetary penalties if he is convicted of making false statements with respect to ANC’s qualifications to participate in the 8(a) program.



 


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Newsflash

Effective January 1, 2019, Nick Sanders has been named as Editor of two reference books published by LexisNexis. The first book is Matthew Bender’s Accounting for Government Contracts: The Federal Acquisition Regulation. The second book is Matthew Bender’s Accounting for Government Contracts: The Cost Accounting Standards. Nick replaces Darrell Oyer, who has edited those books for many years.